Turn site notes into a signable proposal in minutes, then invoice fast. A practical deep‑dive into Donizo’s voice‑to‑proposal and e‑signature flow.
Ditch the paperwork and reclaim your time with Donizo.
Contractors across Europe trust Donizo to handle their quotes and invoices while they focus on what they do best: their craft.
Ever finished a tidy little job, only to lose the day writing up a proposal, chasing the yes, then re‑typing it into an invoice? You’re not alone. Many contractors find small jobs die in admin lag, not on site. Here’s the fix: capture what you see and say on site, turn it into a clean, signable proposal, get a digital yes, and invoice without re‑typing. In this feature deep‑dive, I’ll show how Donizo handles that flow using voice, photos, and e‑signature—so you win work faster and spend evenings with your family, not spreadsheets.
Short jobs don’t fail on site—paperwork kills them. You finish the survey or service call, then you’re stuck re‑writing notes, formatting a PDF, and hoping the client actually opens it.
In general, small contractors lose 4–6 hours per week to admin after site visits. It’s also common for approval lag to stretch 2–5 days when proposals are only sent as email attachments.
Capture once on site, turn it into a professional, signable proposal, then convert the accepted proposal to an invoice without re‑typing. That’s the Donizo loop.
| Step | Current State | With Donizo |
|---|---|---|
| Capture | Scrappy notes in multiple apps | Voice, text, and photos captured in one place |
| Proposal | Manual typing and formatting | Instant, professional PDF and client portal |
| Approval | Email back‑and‑forth | Legally binding e‑signature |
| Invoice | Re‑type line items | Convert accepted proposal to invoice in one click |
You already talk through the job while you’re looking at it. Don’t translate that twice. Say it once.
Many contractors find voice capture takes 2–5 minutes for a small job. Commonly, adding 3–5 photos makes scope clearer and reduces follow‑up questions.
You’re onsite for a leaking kitchen tap and swollen worktop edge. You dictate the scope, snap 4 photos, and Donizo builds the lines. Many contractors report turning that into a send‑ready proposal before leaving the driveway—20 minutes saved and no late‑night typing.
If clients need to print, sign, scan, or hunt through email threads, decisions slip. Make it one click.
In general, e‑signatures bring decisions within 24–48 hours on small jobs because the client can accept on their phone while the job is top‑of‑mind.
A homeowner needs a quick fix before guests arrive. You send the Donizo proposal with e‑signature at 11:15. They sign at lunch. You book the slot while competitors are still drafting an email.
Re‑typing is where errors creep in—wrong quantities, missed items, no deposit line. Cut that risk entirely.
Commonly, contractors save 10–15 minutes per job by skipping manual invoice creation—and eliminate most copy‑paste errors.
If you only need fast proposals and legally binding acceptance, the free plan gets you moving on day one. If you want branded PDFs and invoicing/payment tracking, step up to Ascension.
Let’s put it together so your next visit runs like a drill.
A two‑person joinery team used the loop= on door replacements and small trim repairs. They dictated scope on site, attached 5–6 photos per job, sent proposals with e‑signature, and converted to invoices on acceptance. Over a month, they estimated they clawed back a half‑day per week and booked more “gap‑filler” jobs because the admin was finally lightweight.
Yes. In the UK and across much of Europe, electronic signatures are generally recognised as legally binding for consumer contracts when identity, intent, and agreement to the document are clear. Donizo proposals support digital acceptance so you have a clear audit trail. If you have unusual regulatory requirements, check your local rules, but for typical residential work, e‑sign is widely accepted.
You can create unlimited proposals with voice/text/photo input, send them for legally binding e‑signature, and export PDFs (with watermark). If you want custom branding, no watermark, invoicing and payment tracking, or templates, move to a paid plan.
No problem—export the PDF and print it. On paid plans your branding appears on the document; the free plan includes a watermark.
For small, straightforward jobs, many contractors send within 15–30 minutes of leaving the site, and in general see approvals within 24–48 hours with e‑signature. The key is clear scope lines and photos that remove doubt.
Yes—the same capture‑once logic applies. On bigger scopes you’ll benefit from templates (available on paid plans) and, on Autopilot, advanced templates and the margin estimator to price confidently. The e‑signature step still shortens the decision cycle.
Small jobs deserve a small admin footprint. Capture once with your voice and photos, send a professional proposal your client can sign on their phone, then convert to an invoice without touching the keyboard twice. That’s how you stop approval lag, protect your scope, and get paid sooner. If you’re ready to try the loop, start with the free Discover plan on Donizo: unlimited voice‑to‑proposal, e‑signature built in, and a clear upgrade path when you want branding or invoicing.
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