Tired of chasing money? See how Donizo’s one‑click proposal‑to‑invoice and simple payment tracking give small crews faster cash flow and fewer headaches.
Ditch the paperwork and reclaim your time with Donizo.
Contractors across Europe trust Donizo to handle their quotes and invoices while they focus on what they do best: their craft.
You know the drill: you do the work, send the invoice, then spend evenings nudging for payment. The real issue isn’t your workmanship—it’s scattered admin. In this deep‑dive, we’ll show a practical way to tighten the money loop: voice‑capture the job, send a clear proposal, get an e‑signature, flip it into an invoice in one click, and track payment in one place. Why it matters? Because fast, tidy paperwork gets paid sooner. How? With Donizo’s voice‑to‑proposal workflow plus invoicing and payment tracking.
When does payment go slow? When scope is fuzzy, approval is delayed, and the invoice is late because you’re buried.
In general, small trades often see 20 to 30 percent of invoices slip past terms when there’s no single tracking list. And many contractors report 2–3 hours a week lost to “just following up.” That’s time you could be earning.
Slower proposals mean slower signatures. Slower signatures mean slower invoices. Slower invoices mean slower cash.
Here’s the fix: a straight line from capture to cash.
Commonly, the jump from accepted proposal to invoice takes under a minute with Donizo’s one‑click conversion.
Picture a 1‑day job: replace an extractor fan and make good.
It’s common for clients to sign within 24 hours when the proposal lands the same day.
In general, cutting the quote‑to‑invoice gap to same‑day can reduce days outstanding by 5–10 days on small jobs.
Fast tools help, but clear expectations make the cash arrive.
Many contractors find that clarity plus speed halves the follow‑up needed to get paid.
Problem: Handwritten notes, proposals typed at night, invoices two days late.
Solution: Voice to Proposal on site; client e‑sign; one‑click invoice; payment tracked in one list.
Outcome: Commonly, 2–3 hours saved per week and fewer “just checking on payment” calls.
Problem: Scope creep and disputes over what was included.
Solution: Photos and assumptions in the proposal; e‑signature confirms scope; invoice mirrors acceptance.
Outcome: In general, fewer disputes and faster payment because the invoice matches the signed document.
Problem: Multiple small invoices scattered in email.
Solution: Convert each accepted proposal immediately; track statuses centrally.
Outcome: It’s common to see a shorter cash cycle by several days when proposals, signatures, invoices and tracking live together.
| Feature | Current State | Improvement |
|---|---|---|
| Proposal Creation | Typed at night from memory | Voice, photos and text on site; sent same day |
| Acceptance | “Please reply by email” | Legally binding e‑signature in the client portal |
| Invoice Creation | Copy‑paste into a template | One‑click from accepted proposal |
| Payment Tracking | Spreadsheet and inbox trawl | Single list with clear statuses |
| Result | Slow cash, more chasing | Faster decisions, faster invoicing, less follow‑up |
Payment tracking and invoicing are in Donizo’s Ascension plan (and included in Autopilot). The Discover (free) plan covers proposals and e‑sign with PDF export (watermark).
Yes. Donizo’s e‑signature is digital and legally binding. Clients open the proposal from email or the portal and sign in a few taps.
With voice capture, many contractors create and send a proposal in 10 minutes or less. Once the client signs, converting to an invoice typically takes under a minute.
Yes on paid plans. Ascension and Autopilot allow custom branding and export PDFs without a watermark. The free plan exports with a watermark.
All plans support PDF proposals. You can email the PDF directly, and paid plans include your branding and no watermark.
Chasing payment is usually a symptom of slow, messy paperwork. Tighten the loop: capture by voice, send a clear proposal, get a digital signature, convert to invoice in one click, and track payments in one place. That’s how you move from “I’ll send it tonight” to “It’s signed and invoiced today.” If you’re ready to save hours each week and bring cash forward, try the workflow in Donizo. Start with Discover to prove the speed, then step up to Ascension for branding, invoicing and payment tracking.
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